Anyone who organises events knows the moment. The planning is almost complete, the suppliers are confirmed, the schedule is ready... and then comes the briefing.
Suddenly, you're writing emails to caterers, technicians, hosts, security personnel, speakers, production teams, volunteers, and dozens of other stakeholders. Each message needs slightly different information. Each supplier needs a different version. And if something changes, which it almost always does, you're sending updates again.
Before you know it, there are multiple versions of the briefing circulating. People are forwarding outdated emails. Someone missed an important update. And the day of the event starts with unnecessary confusion.
Sound familiar?
That exact problem inspired us to create the new Briefings module in eventplanner.net's event software, and you can now sign up for limited early-access beta testing to be among the very first to try it.
One briefing, perfectly tailored for every stakeholder
Instead of manually writing and maintaining dozens of different briefing emails, the new Briefings module allows you to create one structured briefing document built from flexible content blocks. You simply add the information you want to share and decide who should see which parts.
Some blocks can be visible to everyone involved in the event. Others can be targeted to specific categories of suppliers; for example, all caterers, all technicians or all security staff. And when needed, you can even add blocks meant only for individual users or combinations of them.
This makes it incredibly easy to deliver exactly the right information to the right people without overwhelming them with details irrelevant to their roles.
Your caterer sees what they need to know. Your production crew gets the technical details. Your hosts receive the information relevant to their role. Everyone gets what they need - nothing more, nothing less. So everyone stays focused.
Always the latest version, automatically
Once your briefing is ready, you simply publish it and send it out to all stakeholders. From that moment on, everyone has access to the latest version of the briefing. If something changes, you update it once, and the change is immediately visible to everyone who needs it. No more outdated PDFs. No more forwarding new versions. No more worrying whether everyone received the latest information. Everyone involved in your event always has access to the most up-to-date briefing.
Integrated with your call sheets
What makes this new tool even more powerful is how tightly it integrates with the other tools inside the eventplanner.net platform. The briefing automatically includes the relevant call sheet lines for each stakeholder, giving them a clear and complete overview of where they need to be, when they need to be there, and what they are responsible for.
Instead of switching between documents and emails, every stakeholder receives a single, clear, personalised briefing package containing everything they need for the event.
It's another step towards what eventplanner.net aims to be: a unified event management platform that streamlines the operational side of organising events.
Be among the first to try it
The new Briefings module is currently entering its beta phase, and we're inviting event organisers to help us test and refine it. Beta access will be limited, so if you want to be among the first to experience how this new tool can simplify your event communication, you can now join the waitlist.
Sign up for early beta access here
Source: Photo: iStockPhoto 1338059676
