Event Management Software

Why event software is a good idea for your event

Event software at your events has many advantages. As an event organizer you know that organizing an event involves a lot. Sometimes you can't even see the forest for the trees. Fortunately, event planning software can help you with the event planning and coordination of your offline, hybrid and online event or party. With event planning software you can automate many aspects of your event planning: marketing, registration, attendee management, task allocation, badges, budget management, schedules, scripts and management of your location.

Event software connects all components of event communication. You and your team no longer have to work with different systems, saving you time and making fewer mistakes. All information is always up to date because every adjustment you make is immediately updated in all documents and reports. This way you and your team always work with the most up-to-date information.

Surprisingly versatile event software

Event software not only makes your life easier and increases the ROI of your event. Event management tools also offer several benefits for your guests and visitors. Self-service functions such as online registrations, push communication and payment modules are also pleasant and efficient options that this software offers.

In terms of functionalities, event software can vary greatly. These functions are often present:

1/ Event software streamlines your communication. You communicate with your suppliers in a simple and fast way, and you also facilitate your internal communication, collaboration and project management with your organizational team.

2/ Event management software also turns you and your team into planning masters. You manage the entire planning of your event, from start to finish. Making scripts, scheduling (flexible) employees, ... you do it all in one place and you keep a complete overview.

3/ In your event planning software you also get to work with your figures: you make quotations and you manage your budgets. Suppliers, location, entertainment, catering, technology, marketing, expenses and income, you benefit a lot from the clear (financial) picture in your software.

4/ With the help of event software you can create a responsive event website in the look & feel of your brand. The event website is the central hub for all your communication. On all your means of communication you refer to your domain where your visitors can consult information about your event.

5/ From the built-in mail platforms of the event software, you can easily send invitations to your potential guests, from a save-the-date to the final confirmation. You determine your target group(s) and it is possible to send the e-mail campaigns completely in your own house style. Extensive reporting options are often provided in the event software, so that you as an event planner know exactly what your campaigns are delivering.

6/ With this software you also manage your visitor registration in one user-friendly platform. Your invitees register via registration tools such as a custom registration form and via this event registration you follow all facts & figures seamlessly in your back office.

7/ Do you also want to automate your invoicing and payment process via event software? Which can! With event ticketing you can set your entrance fee as you wish, with or without discounts, in different parts as needed. After payment, your guests will automatically receive a confirmation email and their (e)-ticket.

8/ Event software also simplifies the access control on your event. With a scanning tool you can read the barcodes on the (e)-tickets or badges of your visitors. You know at all times which of your guests is present and who is not.

9/ Want to increase the impact of your event with event software? This is possible with a event app. With that mobile app on the smartphone or tablet, your visitors have all general and personal information in their pocket (e-ticket, programme, map, ...). You show your guests the way, involve them in your community, and you can always reach them. Handy, right?

10/ Close the doors. Is your work done? Not quite yet. As an event professional, you know the importance of staying in touch and building the relationship with your guests. You feed your community with event photos, video recordings of your sessions and presentations on the event website. You can also easily send your guests a thank you email for their presence with this software.

11/ Very important: your evaluate event. You measure success by asking for feedback via open or closed questions or a rating scale. That feedback is invaluable for your next events. Asking for feedback, it's all integrated, thanks to professional event planning software.

Software extensions are possible

Event software also often contains an open API, which allows these programs to easily communicate with other software applications such as a CRM and/or accounting package. This way you can easily extend the functionalities of your event planning software to other domains of your event planning.

Event software for your event, what are you waiting for?

Professional event software, the way to go for you? In the look & feel of your company? Including an optimal user experience? These companies can help you with that. They take care of designing, developing and implementing event planning software for your event company.

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