Digital conference for more than 500 people
07 July 2020

- Set up Hopin - Create script and instruct speakers - Responsible for dry runs - Role as host during online event Now that the new pension agreement is a fact, there is a need for information provision for employers, employees and administrators. The Pension Federation, the Dutch Association of Insurers and pension knowledge network Netspar wanted to organize a conference about this. Due to the corona period, this is not possible live and that is why they have chosen to organize it online! It was a large event with 13 different speakers, 1 day chair, 2x5 parallel sessions and a plenary part. They could use some help in setting up and supervising this. Together with the client, we discussed the wishes and drawn up a schedule. After final agreement we could start! The guests registered in evisit and had a choice of 10 different sessions. They received a just formatted confirmation email with instructions to create an account in the online tool Hopin. We have set up the online tool: 2x5 parallel sessions and a stage with different speakers. In total, we organized 2 dry runs with the entire organization team and all speakers based on a scenario. After processing feedback and instructing all speakers again, we were ready. The congress started on Tuesday, July 7 at 1 p.m. More than 500 participants watched live. The conference started with a video message from Minister Koolmees and after that there were several speakers who spoke live. After the plenary opening, all participants split up in different sub-sessions spread over 2 rounds: they had registered for this in advance. Both rounds lasted 25 minutes. Our role during the online event was to actively pick up technical questions, guide the speakers and shoot poll questions. After the breakout sessions, there was a plenary closure that also took place live. It was a fun and educational experience to realize this Virtual Conference with over 700 registrations together with the organizing team.

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